Collaboration team

Enterprise Collaboration Suite

Secure knowledge sharing and project delivery across distributed teams.

Client Overview

Industry: Professional Services | Region: EMEA | Size: 420 staff | Scope: 4 months

A consulting group scaling rapidly and needing a unified collaboration platform for knowledge and project delivery.

The Challenge

Knowledge silos: Documents scattered across drives
Project tracking gaps: No unified status reporting
Low searchability: Hard to find templates and playbooks
Security needs: Client data required access controls
Onboarding delays: New staff needed weeks to get up to speed

Solution

We implemented a collaboration suite with governance and search:

Knowledge base: Structured wiki with templates and playbooks
Project management: Portfolio dashboards and task workflows
Secure file storage: Versioning and access policies
Search: Unified search across documents and projects
Adoption: Practice-area champions and onboarding tracks

Delivery model: Phased rollout with top 3 practices, then full deployment.

Results

35%

Faster Onboarding

25%

Less Document Rework

3x

Search Success Rate

90%

Active Weekly Users

Technology Stack

Nextcloud OpenProject Elasticsearch PostgreSQL Keycloak Docker

Learnings & Best Practices

Governance: Content owners ensured accuracy
Search tuning: Tagging improved discoverability
Role-based access: Protected client data by practice
Usage metrics: Adoption tracked by team and function

Client quote: "Our teams now share knowledge in one place, and onboarding new consultants is dramatically faster."

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